Introduction
Welcome to Print & Graphics Services, where we aim to provide the best printing and graphic design support for schools and departments. Our team offers services ranging from simple print orders to advanced design and illustration.
Graphic Design Services
Graphic jobs are estimated individually based on design, illustration components, desktop production, and image manipulation. We offer:
- Photo Imaging: Working from scanned photos and artwork for integrated design.
- Logo & Print Collateral Design: Logos, reports, letterheads, school handbooks, business cards, yearbook covers, newsletters, certificates, brochures, posters, calendars, sponsor posters, banners, and more.
These services may require more time for completion due to the complexity of custom design work.
Guidelines
To help us meet your deadlines efficiently, please follow these guidelines:
- Request Origin: All requests must come from the school principal or an authorized administrator. Requests from band directors, choir directors, or other school groups require principal approval. Special/grant-funded projects need approval from the relevant program administrator.
- Coordination: Principals, central office administrators, and program administrators should assign a point person to coordinate all print/graphics requests.
- Ad-Free Materials: Except for athletic programs (e.g., football programs) and yearbooks, only ad-free materials will be printed.
- Proofreading: The request originator is responsible for proofreading. We will provide a draft upon request for final review.
- Project Limitations: Our staff can assist with logos, layouts, and color projects, but there may be limitations based on complexity or available resources.
- Order Quantity: We handle only originals requiring 50 copies or more. Requests for copies must include copyright approval.
Turnaround Times
Standard Print Jobs: Require a minimum of 10 business days' notice. Requests are processed on a first-come, first-served basis. Emergency requests will be considered individually.
Advanced Graphic Design: Services such as photo imaging, logo design, or complex layout projects may require up to four weeks due to design, illustration, and proofing.
The Printing Process
- Order Reception: Fill out an order form, indicating paper color, quantity, and any special instructions.
- Order Entry: We enter your order into the department’s database, price it, and assign it a job work order.
- Production Schedule: Your job is scheduled based on complexity and current workload. We confirm paper types, printing sides, and finishing requirements.
- Printing: Originals are scanned and printed. Once production is complete, scanned copies are removed from our system.
- Bindery: Printed sheets can be folded, drilled, cut, numbered, glued, or spiral bound as requested. Booklets may be produced on 8½” x 11” or 11” x 17” stock.
- Delivery: Completed orders are wrapped or boxed and sent through the district’s mail delivery vans.
Basic Originals & File Prep
- Maintain at least a 3/8” blank border at the top and 1/8” along the other edges.
- Black ink or toner yields the best clarity for duplication.
- Provide originals as PDF files via email or USB flash drive whenever possible.
- Use white paper for physical originals; avoid dark or colored paper backgrounds.
- Ensure photos are high-resolution and ready to print.
- Number all pages to avoid misordering.
- Avoid “cut-and-paste” originals. If necessary, send a clean photocopy as the final master.
- Trim any solid black areas from originals to reduce scanning artifacts.
- Originals must fit within 8½” x 11”, 8½” x 14”, or 11” x 17” paper sizes.
- Include proof of copyright permission if reproducing any protected materials.
If you need assistance preparing your files, our staff can advise on best practices for scanning and submission to ensure a high-quality print job.
Estimates & Payment
- Estimates: Graphics jobs are estimated individually. If you need a formal quote, request one before submitting your purchase order.
- Purchase Orders/Checks: All print and graphics requests must be accompanied by an approved purchase order or school check. Work cannot begin until payment arrangements are confirmed.
Copyright
A signature is required to assume responsibility for any copyright compliance. Proof of permission must be provided to reproduce copyrighted materials. We will not start your project until all necessary permissions or approvals are in place.